Processing Application and Permit for use of Recreation Facilities forms

1. Download Application and Permit for use of Recreation. The stack of new permits be titled yyyyddmm – District # from Xerox machine.

2. Open the AAP file you are pulling information from, from the Backlog

• Since we are working with APP we will select Manage Permits on the PPRstat bar. Once you select Manage Permits you will be prompted with the question of whether the permit is for outside. Click No.

You will then be taken to the input screen.

3. Enter the information as it is on the application.

For AAP forms the minimum requirement for entry requires

• Name or Organization Name
• Site Requested
• Age Group
• Activity Type
• Group Size
• Application DATE
• Days
• Amenities
• Staff Approved Signature
• Initials from applicant on the Rules and Regulations page
  If any parts above are missing from the application it will be marked as “rejected” at the top of the scanned page. Refer to the Paperwork Intake Process Work Instruction document for how to properly file rejected paperwork.

Things to remember

• If you are submitting information for a pool, make sure that there is a Pool Permit Addendum attached.

Comments from Tom

Things Miguel and I talked about in training that aren’t in this doc
-Make sure to take times from Approved Schedule section of form, not Requested Schedule
-Can use photos of park layouts to determine unclear amenities
-Take Application date from signature page
-Staff approvers are in database and will autofill but some use nicknames

This document does not mention writing permit number onto top of pages in acrobat

Also does not instruct to move files around in backlog to in progress folder and completed folder