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CSBA Organization
Below you can find our constitution and by-laws, current board members, and additional resources.
1.1. The name of the Organization shall be the Computer Science & Business Association.
2.1. The mission of the Organization shall be to promote the interests for the students and faculty of the Computer Science & Business program.
2.2. The mission of the Organization shall be consistent with the mission of Lehigh University.
2.3. The mission, activities, and practices of the Organization shall not be in conflict with applicable local, Pennsylvania state or federal laws or University policies and procedures presently in force or hereafter enacted.
2.4. This organization shall abide by all applicable rules and regulations of the University and under the privileges as granted by the Office of Student Activities and Deans. This organization shall also abide by the rules and regulations of the University and the Board of Trustees as stated in the Lehigh University Student Code of Conduct.
2.5. Hazing and harassment practices by the organization shall be prohibited.3.1. Membership shall be open to all Lehigh University Computer Science & Business and intended transfer Computer Science & Business students and must comply with federal laws prohibiting discrimination on the basis of race, sex, handicap, age, sexual orientation, or political or religious affiliation. Compliance with these laws means that membership, benefits, and the election of officers will not be made on the basis of these factors.
3.2. Membership in the Organization shall be determined by attendance at two consecutive meetings of the Organization.
3.3. All Members shall have equal rights and privileges with respect to membership, holding an office, and participating in the election of the Officers of the Organization.4.1. The Officers of the Organization shall consist of a President, a Vice-President, a Secretary, a Treasurer, a Professional Development Chair, a Public Relations & Recruitment Chair, an Alumni Relations Chair, a Social Coordinator, a Technical Development Chair and a First-year Representative who shall constitute the Executive Board of the Organization.
4.2. Additional Officer positions may be created and officers appointed by the Executive Board. The Executive Board may include these appointed officers as part of the Organization’s governing body if a description of their responsibilities and authority are included in the Organization’s Constitution.
4.3. The Computer Science & Business program directors constitute the Organization’s faculty advisorship. Faculty advisors have ultimate authority over matters regarding the Organization’s activities.
4.4. All club officers shall be fully matriculated Lehigh University undergraduate students in good standing with the University. All Officers, at the time of election, must be enrolled as Computer Science & Business students, or with intent to transfer into the Computer Science & Business program.
4.5. Any Lehigh University student eligible to be an Officer of the Organization shall not be permitted to hold more than one office in that Organization at any one time.
4.6. In April or May of each academic year, the Executive Board of the Organization shall call a meeting of the general membership of the Organization for the purpose of electing new Officers.
4.7. The meeting date for taking nominations and holding elections, as well as the nomination and election process, shall be well publicized to all members of the Organization.
4.8. All prescribed Officers of the Organization shall be elected by ranked majority vote by the Members present during the election meeting. These Officers may not be appointed.
4.9. The outgoing President of the Organization shall notify the Office of Student Engagement of the election results by May 1 via the on-line club officer registration form. Additionally, the faculty advisors for the Organization and the general student Computer Science & Business body shall be notified of the new Officers.
4.10. The President will provide the Office of Student Engagement the following information for each new or re-elected officer: name, officer position, and class year.
4.11. The President shall call all meetings of the Membership, regular or otherwise, and shall serve as the chairperson of such meetings. In addition, the President shall, with the advice of the Executive Committee, plan and coordinate the events to be sponsored by the Organization in forthcoming terms; with the Treasurer, and, if applicable, prepare and present an annual budget request to the appropriate funding source. The President shall be in charge of duties including, but not limited to: interfacing with the Organization’s faculty advisors, creating agendas for Meetings, and working with all Executive Officers to ensure event coordination. The President, at the time of election, must be a rising junior or senior student.
4.12. The Vice-President, in the absence of the President, or should the President prove unable or unwilling to perform the duties described above, shall assume the responsibilities of the President. In addition, the Vice-President shall preside over all meetings of the Executive Committee called pursuant to and shall also perform other duties as the President may assign as needed. The Vice-President shall preside over the Computer Science & Business Mentor-Mentee program, as well as all merchandise and apparel-related decisions.
4.13. The Treasurer shall be responsible for maintaining accurate financial records of the Organization and shall be allowed to request payment on behalf of the Organization. The Treasurer, with the President, shall prepare and present any budget requests to the appropriate funding source. The officers shall ensure that all funds are properly kept within the University accounting system. Outside bank accounts are not permitted. The treasurer shall also manage reimbursements for expensed items related to the operation of the Organization.
4.14. The Secretary shall be responsible for recording accurate minutes of any Meeting, regular or otherwise, of the Membership or the Executive Committee. The Secretary shall also record all votes of the Membership or Executive Committee. The Secretary shall be responsible for the writing and distribution of a newsletter or other notice to the Membership informing them of any Meeting or other gathering of the Organization, and furthermore shall at all times maintain an accurate and complete list of the Membership of the Organization. The Secretary shall also take photos at Organization-designated events for social media in coordination with the Public Relations & Recruitment Chair.
4.15. The Professional Development Chair shall be responsible for all liaisonship between the Organization and private and/or public firms that are interested in recruiting students of the Computer Science & Business major. This includes, but is not limited to: organizing career events, info sessions, and professional workshops with recruiting companies, keeping record & maintaining positive relationships with company recruiters, and working with other officers for planning recruiting events.
4.16. The Public Relations, Recruitment, and Inclusion Chair shall be responsible for attracting and interfacing with prospective students for the Computer Science & Business program. Additionally, the officer is responsible for serving as liaison between the Computer Science & Business program, Lehigh University administration, incoming students, and the general public, attending and coordinating CSB info sessions for prospective students and parents, serving as the “point person” to answer questions from prospective CSB students, and working with the Secretary to manage Facebook/Instagram page and other social media outlets. In addition, the Officer shall be responsible for ensuring a welcoming and equitable environment for all Computer Science & Business students. The Officer shall be responsible for: creating programs and initiatives to help students from historically underrepresented groups, strengthening the community within the program for historically underrepresented groups, and working with other board members to ensure that all Computer Science & Business-sponsored events are equitable in nature.
4.17. The Alumni Relations Chair shall be responsible for maintaining connection between Computer Science & Business alumni and current undergraduate students. Additional responsibilities include: gathering and organizing current seniors’ plans after graduation, organizing events involving alumni and students, managing the alumni database for CSB student and graduate use, working to improve communication between students & alumni, and planning at least 1 alumni event each year.
4.18. The Social Coordinator shall be responsible for all intra-Computer Science & Business social programming. Additional responsibilities include: planning and setting up for Computer Science & Business-sponsored social events, promoting social events to Computer Science & Business students, and managing social relationships with other organizations (ex. IBE Council Social Chair).
4.19. The First-year Representative shall be responsible for acting as a liaison between the Organization and the current first-year class of Computer Science & Business Association students. Additional responsibilities include thinking of new initiatives for the Executive Board to execute on, working to help strengthen relations within the first-year class, hold first-year-designated events, and to help first-year students with the transition into the Computer Science & Business program.
4.20. The Executive Board shall propose a program of events or publication to be sponsored by the Organization in forthcoming fall and spring semesters. Proposed programs shall be presented to the Membership for their approval at a general Meeting of the Members of the Organization. The Executive Board shall encourage Members to recommend programs or publication to be sponsored by the Organization. When appropriate, the Executive Committee shall appoint Members to serve as committee chairs to oversee the various tasks related to the program or publication and to solicit the involvement of other Members of the Organization.
4.21. Any Officer of the Organization may resign at any time by delivering a written notice or email of such resignation to the President, or in the case of the resignation of the President, to the Vice-President.
4.22. When an Officer position is vacated, the Executive Board shall hold elections as soon as possible to fill the position by following the Organization’s election procedures.
4.23. If any Officer of the Organization is absent from the Lehigh University campus due to a leave of absence or studying abroad the Executive Board shall hold elections to fill the position by following the Organization’s election procedures.
4.24. Two (2) unexcused absences by an Officer in a semester will be given a disciplinary warning by the President, or in the case of the Presidential absentee, the Vice President.
4.25. Any Officer of the Organization may be removed from office by a two-thirds (2/3) affirmative vote of the Members.
4.26. The Technical Development Chair shall be responsible for all liaisonship between the organization and other professional organizations associated with Lehigh, such as clubs, offices, or any other non-social student groups. Additionally, the officer is responsible for fostering technical skill development for all Computer Science & Business Students. This includes, but is not limited to: Organizing professional career workshops, skills trainings, and any other professional development events with other Lehigh organizations, maintaining positive relationships with Lehigh organization leaders, connecting students with on-campus partnerships for projects, managing all programming resources and serving as a mentor for technical skill development.
4.27. In the event of a tie, when no candidate receives a plurality of the vote, an ad hoc subcommittee will be formed of 7 members consisting of newly elected officers, who will then be charged to make the tie-breaking decision. No candidate involved in the tie may be part of the subcommittee. The subcommittee members shall be chosen by the previous president to ensure there are only 7 members on the subcommittee, even if there are more than 7 newly elected officers. If the subcommittee cannot be completely filled with newly elected officers, then previous officers not including the previous president shall be added to the subcommittee. If one of the candidates is tied for one position but has been elected to another position, then that candidate will still be eligible for their tied position but must forfeit their current position title if elected from the said tie.5.1. A quorum shall exist at any Meeting of the Membership where at least fifty percent (50%) of the Executive Board Members are in attendance.
5.2. Actions requiring a vote may only take place when a quorum is present. The Secretary shall record the votes and announce the outcome. They shall also maintain records related to the vote including procedures for voting and the vote count.
5.3. General Meetings of the Organization shall be held at least four times per semester at such time and place to be determined by the President.
5.4. A Special Meeting of the Membership shall be called upon written request to the President of at least twenty-five percent (25%) of the Members.
5.5. All Members shall be notified via digital message of any Meeting and the nature of the business to be transacted there at least one hour before such Meeting. No Meeting shall be called with the intent to exclude any one Member or any portion of the Membership. 5.6. The Executive Committee of the Organization shall meet at least once before any Meeting of the Membership at such time and place to be determined by the President. At such Meetings of the Executive Committee a quorum shall be deemed to be the attendance of any three (3) members of the Executive Committee. The President shall preside over this meeting. The Vice-President shall preside over the meeting when the President is unable to attend the meeting.6.1. Each Member shall have one (1) vote.
6.2. There shall be no absentee or proxy voting with respect to any matter.
6.3. All motions require an affirmative vote of a simple majority of the Membership to be effective.7.1. This Constitution may be amended or repealed by a two-thirds (2/3) majority vote of the Members of the Executive Board.
7.2. Any amendment to this Constitution shall be attached hereto and made a part hereof for all purposes.
7.3. This Constitution and any amendments and changes hereto shall be filed by the club with the Office of Student Engagement. Historical copies of the Constitution shall be kept in the Computer Science & Business Association Google Drive.
7.4. The Constitution on file in the Office of Student Engagement shall be the official Constitution of the organization.8.1. Version 0 of the Constitution was accepted in its totality at the General Meeting of October 10th, 2019.
8.2. Version 1 of the Constitution was passed, adding changes in Article 4, changing amendment 4.1, and adding amendments 4.26 and 4.27 to the constitution.
| Name | Position | |
|---|---|---|
| Julian Chattopadhyay | President | [email protected] |
| Vrushti Patel | VP of Development | [email protected] |
| Daniel In | VP of Experience | [email protected] |
| Matt Sargent | Treasurer | [email protected] |
| Sanchita Shrivastava | Secretary | [email protected] |
| Ben Stahl | Technical Dev. | [email protected] |
| Zaki Khan | Professional Dev. | [email protected] |
| Amanda Fogel | Alumni Relations | [email protected] |
| Mithat Eroglu | Public Relations | [email protected] |
| Ellee Segal | Social Coord. | [email protected] |
| TBA | First Year Rep. | [email protected] |
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