Stale Issue Finder

Finds outdated issues and generates an output data & message.

Intended to be used with a notification action (Slack/Discord/Email/etc look at the example usage).

Works great with the workflow_dispatch or schedule action events.

Why?

This action is intended for the case where a repository (or an organization) needs to find out what issues have been stale for a while.

By being agnostic on the result, users can use the output to generate a custom message on their favorite system.

Example usage

You need to create a file in .github/workflows and add the following:

name: Find stale issues

on:
  workflow_dispatch:

jobs:
  fetch:
    permissions:
        issues: read
    runs-on: ubuntu-latest
    steps:
      - name: Fetch issues from here
        # We add the id to access to this step outputs
        id: stale
        uses: paritytech/stale-issues-finder@main
        with:
          GITHUB_TOKEN: ${{ secrets.GITHUB_TOKEN }}
          # optional, how many days since the last action for it to be stale
          # defaults to 5
          days-stale: 10
        # example showing how to use the content
      - name: Produce result
        run: |
          echo "There are $AMOUNT stale issues in this repository"
          echo "$ACTION_ISSUES"
        env:
          # a number with the amount of stale issues in the repository
          AMOUNT: ${{ steps.stale.outputs.stale }}"
          # a formatted markdown message
          ACTION_ISSUES: ${{ steps.stale.outputs.message }}"

Inputs

You can find all the inputs in the action file but let's walk through each one of them:

• GITHUB_TOKEN: Token to access to the repository issues. If you are access a different repository be sure to read the accessing other repositories section.
  • required
  • If using on the same repo, you can simply use ${{ github.token }}.
• repo: name of the repository. Example: https://github.com/paritytech/REPO-NAME-GOES-HERE
  • defaults to the repo where this action will be run.
  • Setting this value and owner allows you to run this action in other repositories (useful if you want to aggregate all the stale issues)
  • If set, be sure to read the accessing other repositories section.
• owner: name of the organization/user where the repository is. Example: https://github.com/OWNER-NAME/stale-issues-finder
  • defaults to the organization where this action is ran.
• days-stale: Amount of days since the last activity for an issue to be considered stale.
  • default: 5
• noComments: Boolean. If the action should only fetch issues that have 0 comments.
  • Short for Ignore issues that have comments.
  • default: false
• ignoreAuthors: Collections of usernames separated by commas that, if an issue was created by any of them, will be ignored.
  • Short for Ignore issues coming from these authors.
  • optional
  • Important: If set be sure to connect the names by comma.
    • Example: username1,username2,user3
    • It is not case sensitive.
  • It works great in conjuction with paritytech/list-team-members
    • It can use the output directly to ignore any issues made by a member of a team.
• requiredLabels: Collections of labels separated by commas that should be required when searching for a PR.
  • Only needs to have one of the included labels.
    • If you have labels: A,B the issue will be taken into consideration if it has: A, B or both A and B.
  • Short for Only include issues with at least one of the required labels.
  • optional
  • Important: If set be sure to connect the names by comma.
    • Example: feature,bug,good first issue
    • It is not case sensitive.

Accessing other repositories

The action has the ability to access other repositories but if it can read it or not depends of the repository's visibility.

The default ${{ github.token }} variable has enough permissions to read the issues in public repositories. If you want this action to access to the issues in a private repository, then you will need a Personal Access Token with repo permissions.

Outputs

Outputs are needed for your chained actions. If you want to use this information, remember to set an id field in the step so you can access it. You can find all the outputs in the action file but let's walk through each one of them:

• stale: Amount of stale issues found in the step. It's only the number (0, 4, etc)
• repo: Organization and repo name. Written in the format of owner/repo.
• message: A markdown message with a list of all the stale issues. See the example below.
  • If no stale issues were found, it will be ## Repo owner/repo has no stale issues instead.
• data: A json object with the data of the stale issues. See the example below for the format of the data.

The message and data objects are sorted from oldest last change to newest.

Markdown message

An example of how the markdown would be produced for this repository:

Repo paritytech/action-project-sync has 3 stale issues

• Stop AI from controlling the world - Stale for 25 days
• Lint the repo - Stale for 21 days
• Help me with reading - Stale for 18 days

You can send the data in this format to a Slack/Discord/Matrix server. You can also create a new GitHub issue with this format.

JSON Data

[
    {
        "url": "https://github.com/paritytech/stale-issues-finder/issues/15",
        "title": "Stop AI from controlling the world",
        "daysStale": "25"
    },
    {
        "url": "https://github.com/paritytech/stale-issues-finder/issues/12",
        "title": "Lint the repo",
        "daysStale": "21"
    },
    {
        "url": "https://github.com/paritytech/stale-issues-finder/issues/3",
        "title": "Help me with reading",
        "daysStale": "18"
    }
]

Using a GitHub app instead of a PAT

In some cases, specially in big organizations, it is more organized to use a GitHub app to authenticate, as it allows us to give it permissions per repository and we can fine-grain them even better. If you wish to do that, you need to create a GitHub app with the following permissions:

• Repository permissions:
  • Issues
    • Read

Because this project is intended to be used with a token we need to do an extra step to generate one from the GitHub app:

• After you create the app, copy the App ID and the private key and set them as secrets.
• Then you need to modify the workflow file to have an extra step:

    steps:
      - name: Generate token
        id: generate_token
        uses: tibdex/github-app-token@v1
        with:
          app_id: ${{ secrets.APP_ID }}
          private_key: ${{ secrets.PRIVATE_KEY }}
      - name: Fetch issues from here
        id: stale
        uses: paritytech/stale-issues-finder@main
        with:
          days-stale: 10
          # The previous step generates a token which is used as the input for this action
          GITHUB_TOKEN: ${{ steps.generate_token.outputs.token }}

Be aware that this is needed only to read issues from external private repositories. If the issue is in the same repository, or the target repository is public, the default ${{ github.token }} has enough access to read the issues.

Example workflow

Let's make an example. We want to have a workflow that runs every Monday at 9 in the morning and it informs through a slack message in a channel. We can also trigger it manually if we want to.

This issue needs to run on 3 different repositories:

• The current repository
• example/abc repository
• example/xyz repository

name: Find stale issues

on:
  workflow_dispatch:
  schedule:
    - cron:  '0 9 * * 1'

jobs:
  fetch-issues:
    runs-on: ubuntu-latest
    steps:
      - name: Fetch issues from here
        id: local
        uses: paritytech/stale-issues-finder@main
        with:
          GITHUB_TOKEN: ${{ github.token }}
      - name: Fetch abc issues
        id: abc
        uses: paritytech/stale-issues-finder@main
        with:
          GITHUB_TOKEN: ${{ github.token }}
          owner: example
          repo: abc
      - name: Fetch xyz issues
        id: xyz
        uses: paritytech/stale-issues-finder@main
        with:
          GITHUB_TOKEN: ${{ github.token }}
          owner: example
          repo: xyz
      - name: Post to a Slack channel
        id: slack
        uses: slackapi/[email protected]
        with:
          channel-id: 'CHANNEL_ID,ANOTHER_CHANNEL_ID'
          slack-message: "Stale issues this week: \n$LOCAL_ISSUES \n$ABC_ISSUES \n$XYZ_ISSUES"
        env:
          SLACK_BOT_TOKEN: ${{ secrets.SLACK_BOT_TOKEN }}
          LOCAL_ISSUES: ${{ steps.local.outputs.message }}"
          ABC_ISSUES: ${{ steps.abc.outputs.message }}"
          XYZ_ISSUES: ${{ steps.xyz.outputs.message }}"

This will produce a message similar to the following:

Stale issues this week:

Repo example/local has 1 stale issues

• Stop AI from controlling the world - Stale for 25 days

Repo example/abc has 2 stale issues

• Lint the repo - Stale for 21 days
• Help me with reading - Stale for 18 days

Repo example/xyz has 3 stale issues

• La la la - Stale for 25 days
• Help with lalilulelo - Stale for 21 days
• Fix the issue with the word 'Patriot' - Stale for 18 days

Development

To work on this app, you require

• Node 18.x
• yarn

Use yarn install to set up the project.

yarn build compiles the TypeScript code to JavaScript.