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Update release guide to reference the proposed vote e-mail#3377

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pingtimeout:release-guide-update-for-emails
Jan 8, 2026
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Update release guide to reference the proposed vote e-mail#3377
pingtimeout merged 1 commit intoapache:mainfrom
pingtimeout:release-guide-update-for-emails

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@pingtimeout pingtimeout commented Jan 7, 2026

Now that #3150 has been merged, a VOTE e-mail is pre-generated by the third workflow so that there is less room for error. The release guide has been updated to reflect this.

There is no pre-generated Incubator vote e-mail as part of the third workflow. This is acceptable in that eventually, after graduation, that would become unnecessary. But also that it could cause confusion as there would be two proposed e-mail bodies in the third workflow. Recommendation is to let the release manager created the Incubator vote e-mail manually.

@pingtimeout
Update release guide to reference the proposed vote e-mail
60f7392 
Now that apache#3150 has been merged, a VOTE e-mail is pre-generated by the
third workflow so that there is less room for error.  The release guide
has been updated to reflect this.

There is no pre-generated Incubator vote e-mail as part of the third
workflow.  This is acceptable in that eventually, after graduation, that
would become unnecessary.  But also that it could cause confusion as
there would be two proposed e-mail bodies in the third workflow.
Recommendation is to let the release manager created the Incubator vote
e-mail manually.
@github-project-automation github-project-automation bot moved this to PRs In Progress in Basic Kanban Board Jan 7, 2026
@github-project-automation github-project-automation bot moved this from PRs In Progress to Ready to merge in Basic Kanban Board Jan 7, 2026
flyrain
flyrain reviewed Jan 8, 2026
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site/content/community/release-guides/semi-automated-release-guide.md
The last step for a release candidate is to send a VOTE thread on the dev mailing list. The run details page for the third workflow contains a ready-to-send e-mail to notify the community of the availability of the release candidate and start the vote.

Recommended title subject:
![Screenshot of a vote e-mail for 1.3.0-incubating](/img/release-guides/github-workflow-3-detail.png "Screenshot of a vote e-mail for 1.3.0-incubating")
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@flyrain flyrain Jan 8, 2026

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Nit: If we’re providing an example, a text version would be preferable, since it’s easier to copy, search, and keep up to date than a screenshot.

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@pingtimeout pingtimeout Jan 8, 2026

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Thanks for your feedback @flyrain. To give you more context, I excluded the copy/keep up to date aspect on purpose. The example is given so that people know what to look for (as opposed to just referring to a details page with no further explanation). It is not made to be copied nor kept up to date. See this sentence in the Overview paragraph of the current semi-automated release guide:

Note that all screenshots in this page are for illustration purposes only. The actual repository name, version numbers, etc. may be different.

flyrain
flyrain approved these changes Jan 8, 2026
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LGTM. Thanks @pingtimeout !

@pingtimeout pingtimeout merged commit b324fc3 into apache:main Jan 8, 2026
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@pingtimeout pingtimeout deleted the release-guide-update-for-emails branch January 8, 2026 09:28
@github-project-automation github-project-automation bot moved this from Ready to merge to Done in Basic Kanban Board Jan 8, 2026
evindj pushed a commit to evindj/polaris that referenced this pull request Jan 26, 2026
@pingtimeout @evindj
Update release guide to reference the proposed vote e-mail (apache#3377)
44feba4 
Now that apache#3150 has been merged, a VOTE e-mail is pre-generated by the
third workflow so that there is less room for error.  The release guide
has been updated to reflect this.

There is no pre-generated Incubator vote e-mail as part of the third
workflow.  This is acceptable in that eventually, after graduation, that
would become unnecessary.  But also that it could cause confusion as
there would be two proposed e-mail bodies in the third workflow.
Recommendation is to let the release manager created the Incubator vote
e-mail manually.
snazy added a commit to snazy/polaris that referenced this pull request Feb 11, 2026
@snazy @renovate-bot
@dimas-b @jbonofre @huaxingao @MonkeyCanCode @flyrain @HonahX @pingtimeout
Dremio merge 2026 01 08 14 15 (apache#173)
bb56923 
* NoSQL: reduce heap pressure when running tests (apache#3267)

Some tests generate a lot of realms, likely one realm per test case. While the amount of data per realm is not much, it is nontheless nice to remove that data immediately (for tests).

The maintenance service, which purges data of eligible realms, cannot be run against the in-memory backend (different JVM).

This change adds a rather "test only" workaround to purge the realm data in the in-memory backend immediately.

* fix(deps): update dependency org.projectnessie.cel:cel-bom to v0.6.0 (apache#3356)

* chore: Suppress unchecked case from mock (apache#3322)

This is to fix javac `warning: [unchecked] unchecked conversion TriConsumer<String, TableIdentifier, MetricsReport> mockConsumer = mock(TriConsumer.class);`

* Add Polaris Console on the tools set (apache#3355)

* Move remaining build-time server properties to runtime/defaults (apache#3341)

The `runtime/defaults` module is meant as a holder of default
Polaris Server runtime properties.

This change moves a few remaining properties from the `application.properties`
file under `runtime/server` into `runtime/defaults` to avoid any possible
confusion regarding the location of effective server properties.

Note: The Admin tool has its own `application.properties` file.

* Deprecate untyped `RealmConfig.getConfig()` (apache#3323)

* `getConfig(String)` has a generic return type, but the call path that gets the value does not perform any type validation.

* Deprecate this method in favour of well-typed `getConfig(PolarisConfiguration)`

* Migrate the single use case in Polaris code to the well-typed method.

* fix(deps): update dependency io.smallrye.common:smallrye-common-annotation to v2.15.0 (apache#3365)

* Fix error handler parameters in TaskExecutorImpl (apache#3358)

Use correct exception variable inside `CompletableFuture.exceptionallyComposeAsync()`

* fix(deps): update dependency org.junit:junit-bom to v5.14.2 (apache#3363)

* fix(deps): update dependency com.gradleup.shadow:shadow-gradle-plugin to v9.3.1 (apache#3361)

* Propagate previous task exceptions as "suppressed" (apache#3367)

* Propagate previous task exceptions as "suppressed"

Task retries may fail in different ways in each attempt, however
only the last exception used to be exposed to the caller.

This change propagates exceptions from all previous tasks execution
attempts as "suppressed" exceptions chained to the final tasks
failure exception.

* Introduce idempotency records schema and Postgres-backed IdempotencyStore (apache#3205)

This PR adds the persistence foundation for REST idempotency in Polaris:
Defines an idempotency_records table (Postgres) with key, binding, liveness, and finalization fields.
Introduces a storage‑agnostic IdempotencyRecord model and IdempotencyStore SPI in polaris-core.
Implements PostgresIdempotencyStore in polaris-relational-jdbc

* fix(deps): update dependency ch.qos.logback:logback-classic to v1.5.24 (apache#3369)

* fix(deps): update immutables to v2.12.1 (apache#3368)

* Remove unnecessary version spec in jdbc persistence build file (apache#3373)

The testcontainers BOM is already included, so the version spec, which doesn't match the BOM version, is unnecessary.

* Fix typo (apache#3376)

* Cosmetic: sort lines in libs.versions.toml (apache#3133)

* fix(deps): update dependency com.github.dasniko:testcontainers-keycloak to v4.1.0 (apache#3375)

* Remove Admin tests from required_status_checks (apache#3370)

* fix(deps): update quarkus platform and group to v3.30.6 (apache#3374)

* [Bug] Fix a bug that causing error when setting `write.data.path` to be a subdirectory of the table location (apache#3371)

Currently, when updating write.data.path of the table to a subdir under the table location, it will fail the location overlap check. For example

spark-sql> ALTER TABLE tb1 SET TBLPROPERTIES (
  'write.data.path' = '<tableLocation>/alternative_data'
);

org.apache.iceberg.exceptions.ForbiddenException: Forbidden: Unable to create table at location 's3://<table_location>' because it conflicts with existing table or namespace at location 's3://<table_location>`
IcebergCatalog.validateNoLocationOverlap(...) constructs a virtual PolarisEntity for overlap checking, but it did not set the entity name. When fetching the siblings of the table, it fails to filter out itself and thus the check mistaken considered that the write.data.path conflict with the table's own base location. (isChildOf)

This PR fix the issue by adding name to the virtual PolarisEntity and add a unit and a integration test.

* Update release guide to reference the proposed vote e-mail (apache#3377)

Now that apache#3150 has been merged, a VOTE e-mail is pre-generated by the
third workflow so that there is less room for error.  The release guide
has been updated to reflect this.

There is no pre-generated Incubator vote e-mail as part of the third
workflow.  This is acceptable in that eventually, after graduation, that
would become unnecessary.  But also that it could cause confusion as
there would be two proposed e-mail bodies in the third workflow.
Recommendation is to let the release manager created the Incubator vote
e-mail manually.

* Last merged commit b324fc3

---------

Co-authored-by: Mend Renovate <bot@renovateapp.com>
Co-authored-by: Dmitri Bourlatchkov <dmitri.bourlatchkov@gmail.com>
Co-authored-by: JB Onofré <jbonofre@apache.org>
Co-authored-by: Huaxin Gao <huaxin.gao11@gmail.com>
Co-authored-by: Yong Zheng <yongzheng0809@gmail.com>
Co-authored-by: Yufei Gu <yufei@apache.org>
Co-authored-by: Honah (Jonas) J. <honahx@apache.org>
Co-authored-by: Pierre Laporte <pierre@pingtimeout.fr>
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@snazy snazy snazy approved these changes

@flyrain flyrain flyrain approved these changes

@dimas-b dimas-b dimas-b approved these changes

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