holidays.md

Holidays

Policy

dwyl asks dwylers to adhere to the conditions below when booking holiday.

This is so we have adequate notice in order to ensure projects aren't affected.

dwylers on payroll have a set number of paid holiday days to take in a year, according to their contracts. They can also take unpaid leave, by arrangement.

Freelance dwylers can take as many (unpaid) breaks from projects as they like, as long as the conditions below are followed.

Conditions

• To provide 10 working days of notice prior to taking up to 5 working days off
• To provide 15 working days of notice prior to taking more than 5 working days off

If you know your holiday will fall in the middle of a busy period, we'd really appreciate as much notice as possible 😊

Process

dwyl has two systems for booking holiday - Xero for payroll dwylers which links into payroll, and Hr.my for freelance dwylers (because it's open-source and free)

For freelancers

• Get login details for Hr.my from your friendly Ops representative (@rub1e or someone similar)

• Log in

• Hit the leave nav button and hit application (screenshot)

• Hit the ➕ under Transaction to open a new holiday request (screenshot)

• In the holiday request box, the first field - entitled leave has only one option (TIMEOFF), so just select that (screenshot)

• Now fill in the dates (don't worry about hours, just get the dates done) and press OK (screenshot)

• Your holiday request has been submitted! If you're feeling super-helpful, give @rub1e or @iteles a nudge on gitter just so it's on our radar immediately.

For admins

• Note that your login is an employer account, so log in accordingly (screenshot)

• Hit the leave nav button and select planner/schedule (screenshot)

• Behold! All the info on upcoming holidays is right there! (Note that the handy visual leave planner calendar will only display one month at a time

• Holiday requests appear in the leave pending approval section at the bottom. (screenshot)

• Now simply double-click on each row to open the request, and the only thing you need to do is change the dropdown from pending approval to approved (depending on your mood) and hit OK (screenshot)

For dwylers on payroll

We manage holidays and payroll using Xero so people get their remaining holiday balance along with their payslips. All payroll dwylers have a login.

As above, payroll dwylers have a set number of annual leave days which they can supplement by arranging unpaid leave on top of that.

We ask that dwylers try to keep on top of their holiday allowances (your balance is available in Xero and on your payslip) and book the right holiday type, splitting requests into two if necessary.

For example, if you want to book five days off but you only have two days of your allocation remaining, you should book two days of holiday and three days of unpaid leave

• Log in to Xero.
• Click on New time off request
• Select "Holiday" or "Unpaid leave" from the dropdown
• Fill in the form by selecting your manager, and adding 8 hrs per day of holiday. (If you're taking half days, that's 4 hrs)
• That's it! You'll see the screen below, and you'll be notified when your holiday has been approved 😎 🏄 🎿