Report fields and values don't get updated in Report if admin deletes them from workspace

[carlosmiceli]

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**Version Number:v9.0.30-19
**Reproducible in staging?:Y
**Reproducible in production?:Y
If this was caught during regression testing, add the test name, ID and link from TestRail:
Email or phone of affected tester (no customers):
Logs: https://stackoverflow.com/c/expensify/questions/4856
Expensify/Expensify Issue URL:
Issue reported by:
Slack conversation:

Action Performed:

• Logged into NewDot as the admin of a workspace in one window and a member in another.
• Go to workspace settings as admin.
• Go to the report fields section.
• Make sure there are list values on the workspace report fields.
• As a member, open an expense's report fields.
• As an admin, delete all of the values.

Expected Result:

Report should update to show that fields were updated/deleted.

Actual Result:

Nothing changes in the member report, despite fields and values having changed for the workspace.

Workaround:

Unknown.

Platforms:

Which of our officially supported platforms is this issue occurring on?

• Android: Native
• Android: mWeb Chrome
• iOS: Native
• iOS: mWeb Safari
• MacOS: Chrome / Safari
• MacOS: Desktop

Screenshots/Videos

Add any screenshot/video evidence

repot.fields.error.mov

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Issue Owner

Current Issue Owner: @aimane-chnaif

[melvin-bot]

Triggered auto assignment to Contributor-plus team member for initial proposal review - @aimane-chnaif (External)

[melvin-bot]

Triggered auto assignment to @puneetlath (Bug), see https://stackoverflow.com/c/expensify/questions/14418 for more details. Please add this bug to a GH project, as outlined in the SO.

[FitseTLT]

Edited by proposal-police: This proposal was edited at 2024-09-09 22:04:40 UTC.

Proposal

Please re-state the problem that we are trying to solve in this issue.

Report fields and values don't get updated in Report if admin deletes them from workspace

What is the root cause of that problem?

We are using report Fields list here instead of policy field list

App/src/pages/EditReportFieldPage.tsx

Line 54 in 1b479b0

const reportField = report?.fieldList?.[fieldKey] ?? policy?.fieldList?.[fieldKey];

App/src/pages/EditReportFieldPage.tsx

Line 156 in 063cc10

fieldOptions={reportField.values.filter((_value: string, index: number) => !reportField.disabledOptions[index])}

but when report fields are updated it is the policy fields lists that gets updated

What changes do you think we should make in order to solve the problem?

We should use policy fields for options

    const policyField = policy?.fieldList?.[fieldKey] ?? reportField;

                    fieldOptions={policyField.values.filter((_value: string, index: number) => !policyField.disabledOptions[index])}

we can also consider updating the report fields values and other props as disabledOpitons to the policy field values on updateReportField

What alternative solutions did you explore? (Optional)

But we can also consider some more props other than values to be taken from policy field instead of report fields such as deletable defaultValue etc

[cretadn22]

Proposal

Please re-state the problem that we are trying to solve in this issue.

Report fields and values don't get updated in Report if admin deletes them from workspace

What is the root cause of that problem?

When updating the report field, we only modify policy.reportField. However, on the EditReportFieldPage, we prioritize using report.reportField, which remains unchanged.

App/src/pages/EditReportFieldPage.tsx

Line 54 in 1b479b0

const reportField = report?.fieldList?.[fieldKey] ?? policy?.fieldList?.[fieldKey];

What changes do you think we should make in order to solve the problem?

App/src/pages/EditReportFieldPage.tsx

Line 54 in 1b479b0

const reportField = report?.fieldList?.[fieldKey] ?? policy?.fieldList?.[fieldKey];

Update to const reportField = policy?.fieldList?.[fieldKey] ?? report?.fieldList?.[fieldKey]; Or creating new variable to avoid affecting other features

Additionally, we only show the search bar when the list is empty.

We should display the empty view with the Edit button only for admins, similar to how we implemented it on the category page

App/src/pages/iou/request/step/IOURequestStepCategory.tsx

Lines 171 to 199 in 968b610

	{shouldShowEmptyState && (
	<View style={[styles.flex1]}>
	<WorkspaceEmptyStateSection
	shouldStyleAsCard={false}
	icon={Illustrations.EmptyStateExpenses}
	title={translate('workspace.categories.emptyCategories.title')}
	subtitle={translate('workspace.categories.emptyCategories.subtitle')}
	containerStyle={[styles.flex1, styles.justifyContentCenter]}
	/>
	{PolicyUtils.isPolicyAdmin(policy) && (
	<FixedFooter style={[styles.mtAuto, styles.pt5]}>
	<Button
	large
	success
	style={[styles.w100]}
	onPress={() =>
	Navigation.navigate(
	ROUTES.SETTINGS_CATEGORIES_ROOT.getRoute(
	policy?.id ?? '-1',
	ROUTES.MONEY_REQUEST_STEP_CATEGORY.getRoute(action, iouType, transactionID, report?.reportID ?? '-1', backTo, reportActionID),
	),
	)
	}
	text={translate('workspace.categories.editCategories')}
	pressOnEnter
	/>
	</FixedFooter>
	)}
	</View>

What alternative solutions did you explore? (Optional)

[FitseTLT]

Sorry forgot to notify Updated

But note that my last update was hours before the other proposals above

[aimane-chnaif]

@FitseTLT's proposal looks good.
🎀👀🎀 C+ reviewed

[melvin-bot]

Current assignees @puneetlath and @carlosmiceli are eligible for the choreEngineerContributorManagement assigner, not assigning anyone new.

[FitseTLT]

@puneetlath payment overdue

[melvin-bot]

This issue has not been updated in over 15 days. @carlosmiceli, @puneetlath, @FitseTLT, @aimane-chnaif eroding to Monthly issue.

P.S. Is everyone reading this sure this is really a near-term priority? Be brave: if you disagree, go ahead and close it out. If someone disagrees, they'll reopen it, and if they don't: one less thing to do!

[FitseTLT]

@puneetlath can u pls issue the payment here? Thx!

[puneetlath]

Hm, seems there is no upwork job.

@FitseTLT offer here: https://www.upwork.com/nx/wm/offer/104341899
@aimane-chnaif offer here: https://www.upwork.com/nx/wm/offer/104341902

@aimane-chnaif can you please complete the checklist?

[FitseTLT]

@puneetlath offer accepted!

[puneetlath]

@FitseTLT has been paid. Just waiting on @aimane-chnaif.

[aimane-chnaif]

Offending PR with comment: #36553 (comment)

Regression Test Proposal

1. Log in as the admin of a workspace in one window and a member in another.
2. Go to workspace settings as admin.
3. Go to the report fields section.
4. Make sure there are list values on the workspace report fields.
5. As a member, open an expense's report fields.
6. As an admin, delete some values.
7. Verify that report fields are deleted accordingly on member side.

[puneetlath]

@aimane-chnaif can you accept the offer: https://www.upwork.com/nx/wm/offer/104341902

[aimane-chnaif]

Accepted thanks

[puneetlath]

Paid!